Title:  Accounts Payable Officer

About us 

Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC. 

The next step in your career starts here… 

• Permanent full-time position – 38hr week, 9am to 5pm 

• Stylish Mascot office – close to cafes and public transport 

As part of the Finance team, you will help to process supplier invoices for transactions completed across our network. 

This role is processing-heavy and target-driven, suited to candidates who already have experience working at pace within a corporate or shared services AP environment and are comfortable meeting clear daily productivity benchmarks. 

Your role: 

This is a hands-on transactional role, focused on volume, accuracy, and consistency: 

• Processing high-volume invoices using OCR (ABBYY Flexicapture) and ERP (Baseplan) systems with high levels of accuracy 

• Completing over 300 OCR invoice verifications per day as well as identifying, investigating, and resolving any system exceptions. 

• Completing over 300 ERP invoice rejections per day, with clear and compliant rejection reasons  

• Handling invoice Rejections and following defined processes  

• Assisting with supplier account reconciliations, identifying discrepancies and following through to resolution  

• Responding to supplier and internal stakeholder queries via phone and email, providing clear and professional assistance 

• Maintain productivity and accuracy targets while managing competing priorities  

• Contribute to process improvement initiatives within Accounts Payable  

• Support the team during peak periods as needed 

This role offers structure, clear expectations, and strong processes — success is measured by output, accuracy, and reliability. 

What you’ll get in return 

We provide our team with a wide range of perks and benefits, including: 

• Development and career progression pathways 

• Flexible working options available—let’s discuss what works best for you 

• Access to our employee discounts, benefits and wellbeing program 

• Purchased additional leave program 

• Novated leasing and salary sacrifice 

• 12 weeks Paid Parental Leave in addition to government parental leave scheme 

• Volunteering opportunities through the Coates Foundation 

What you’ll bring to the role 

• Minumum 2 years of experience in an Accounts Payable role within a highvolume AP environment (large organisations or shared services) 

• Intermediate Microsoft Excel skills, with confidence in:  

• VLOOKUP / XLOOKUP 

• Basic formulas and data validation 

• Pivot tables for analysis and reconciliation 

• Strong attention to detail and data accuracy 

• Confident written and verbal communication skills 

• Exposure to OCR invoice processing and ERP systems 

Personal Attributes 

• Process focused and comfortable with repetitive transaction work 

• Resilient and able to maintain focus in a fast-paced environment 

• Organised, reliable, and accountable for meeting targets 

• Customer service mindset when dealing with suppliers and stakeholders 

• Team oriented with a positive, professional attitude 

Looking for more reasons to join Coates? 

At Coates, we know that people, organisations and communities thrive when everyone feels valued and included.  

We’re proud to be implementing our second Reconciliation Action Plan and are committed to improving gender representation. We also provide opportunities for growth through our leadership and development programs. 

But our impact doesn't stop there. Coates supports local and national charities through the Coates Foundation and invests in more sustainable equipment solutions to help create a greener future for all. 

Visit careers.coates.com to learn more about our values and opportunities.