Title: Contracts Administrator
About us
Proudly Australian owned, Coates has a long history of supporting customers to deliver major projects and an exciting future focused on growth. We provide end-to-end solutions spanning Equipment Hire, Engineering Solutions, Industrial Solutions and Power & HVAC.
The next step in your career starts here…
At Coates, contracts are critical to our success — ensuring projects are delivered safely, efficiently, and profitably. As a Contracts Administrator, you’ll play a key role in supporting our teams across formal tenders, contract negotiation, administration, invoicing, budgeting, and insurance — managing the full contract lifecycle from negotiation to execution and close out. Your work ensures compliance, protects Coates’ interests, and adds real value to our projects and customers.
This is a role with variety, exposure to multiple business areas, and opportunities to grow your skills while making a tangible impact on project outcomes.
What you’ll do
- Support contract negotiation and administration for customers, subcontractors, and subconsultants
- Assist with invoicing, payment reconciliation, budgeting, and dispute management
- Collaborate with Sales, Engineering, Project Managers, Branches, and Install teams to maximise value to Coates
- Administer subcontractor and subconsultant agreements, ensuring legal and contractual compliance
- Assist with formal tenders and liaise with Coates Legal and Finance teams
- Maintain accurate records in Coates systems (including Procore) and ensure stakeholders have the information they need
- Champion Coates’ Safety-First culture and comply with company policies and procedures
What you’ll bring to the role
- Tertiary qualification (or working toward) in Quantity Surveying, Project Management, Construction Management, or similar
- Around 1–3 years’ experience in contracts administration, quantity surveying, accounting or similar, ideally within construction, engineering or building industries
- Excellent organisational, time management, and prioritisation skills
- Strong attention to detail and accuracy
- Effective written, verbal, and interpersonal communication skills, with the ability to engage stakeholders at all levels
What you’ll get in return
We provide our team with a wide range of perks and benefits, including:
- Development and career progression pathways
- Access to our employee discounts, benefits and wellbeing program
- Purchased additional leave program
- Novated leasing and salary sacrifice
- 12 weeks Paid Parental Leave in addition to government parental leave scheme
- Volunteering opportunities through the Coates Foundation
Looking for more reasons to join Coates?
At Coates, we know that people, organisations and communities thrive when everyone feels valued and included.
We’re proud to be implementing our second Reconciliation Action Plan and are committed to improving gender representation. We also provide opportunities for growth through our leadership and development programs.
But our impact doesn't stop there. Coates supports local and national charities through the Coates Foundation and invests in more sustainable equipment solutions to help create a greener future for all.
Visit careers.coates.com to learn more about our values and opportunities.
Unlock your next career opportunity – apply today!
Diversity and inclusion are at the heart of our culture. Coates welcomes candidates from all backgrounds, experiences and perspectives to apply.
Coates. Equipped for you.
Internal applicants must formally apply via People Hub and are encouraged to inform and discuss their application with their current manager.